Instruction

Guidelines/Instructions for booking of Community Centres / Parks
1. Delhi Govt Employees means those Govt. Employees who are working in GNCTD offices and are eligible for allotment of a flat from “Delhi Govt. General Pool Residential Accommodation”
2. Govt. Employees other than Delhi Govt Employees means Govt. Employees in departments of Govt. of India, MCD, DDA, Delhi Police, DTC and similar undertakings of GNCTD and Govt. of India
3. Private person means applicants who are not covered by (1) or (2)
4. Booking will be done for only one day. In any case , booking is sought for more than a day, it would rrequire special permission of the Special Secretary (PWD)
5. The date of online submission of application shall not be less than 15 days from the date of function/event.
6. A time period has been fixed as below for the submission of application in advance from the date of function/event for booking:
S. No. Applicant Marriage Function Other Function *
1 Delhi Govt Employees 120 Days 30 Days
2 Govt Employees other than Delhi Govt 90 Days 30 Days
3 Retired Employees (GNCTD & Other Govt) 60 Days 30 Days
4 Private Person 60 Days 30 Days
* For functions other than marriage like birthday, religious function, social gathering etc
For marriage & other function:
1. In case of Delhi Govt Employees (applicants) of different category, who have applied for the booking for the same date, the senior most person in hierarchy of post/scale shall be given preference.
2. In case two Delhi Govt employees of the same scale /cadre/post seek booking for the same day, there will be draw of lots to decide the booking.
3. Subject to the above two conditions, preference will be given to Govt officials, who have been allotted govt. House in the same locality where booking is sought.
4. Next preference will be given to Delhi Govt. Official living in Delhi Govt. Quarters elsewhere.
5. Next preference will be given to Govt. Servants living in private locality in proximity of the desired venue.
6. Next preference will be given to officials of Govt Department / Ministries other than Delhi Govt
7. Next preference will be given to retired Govt Servants.
8. Next Preference will be given to private persons.
9. The applications received for booking will be decided three times in a month on 10th, 20th & 30th. In case a holiday falls on any of these days, the applications will be decided on next working day. A committee of two Deputy Secretary / AHC would decide the applications. Only those applications, whose hard copy has been received upto 5 PM on the day before the cut off date i.e. 10th, 20th & 30th, will be considered (upto 5 PM of 9th , 19th and 29th).
Documents Required:
1. Printout of the Application Form.
2. Attestation of Application Form from office in case of Govt Employees / self attestation in case of other.
3. One Demand Draft for User Charges in favour of 'Account Officer, Land & Building Department, New Delhi' and one Demand Draft for Security Deposit & cleaning charges (refundable) in favour of Executive Engineer, PWD, (Venue Location)
4. Self Attested copy of Photo ID Card (having address) i.e Adhar Card (UID) / Voter ID / Driving Licence / Passport / Govt. Issued ID Proof.
5. Invitation Card, in original, will have to be submitted in PWD Office within 7 days of confirmation of booking.
6. Photograph (self attested) of Bride & Groom with their respective ids (self attested) in case of marriage and photograph (self attested) of son/daughter/self/spouse/dependent in case of other function, needs to be submitted along with Application Form.
Terms & Conditions:
1. The Print of the Application Form, along with necessary documents must be submitted within 3 days of online booking, to PWD Secretariat, 5th Floor, Delhi Secretariat, New Delhi 110002, failing which the same is liable to be rejected.
2. The booking of premises could be made for the family of the applicant. ‘FAMILY’ means the wife or husband, as the case may be, and children, stepchildren, legally adopted children, parents, brothers or sisters as ordinarily reside with and are dependent on the officer.
3. The Booking of premises (Community Centre / Parks) is neither transferable nor changeable.
4. Govt Employees are not permitted to book the Community Centres / Parks, for any other users. If any booking is found fictitious or fraudulent, full User Charges and the Security Amount will be forfeited. Such Applicant will not be allowed in future to make any booking of the Community Centre / Parks. Further, a penalty 10 times that of rate of prescribed Total User Charges would be levied & to be recovered from the salary of the employee by the Department where he/she is working. Similar penalty would be imposed on Private Persons to be recovered as Land Revenue Arrears through local DC office.
5. Govt Employees have been provided with the benefit of concessional rates of booking. Hence, entry would be made in the Service Book of the employees (by the concerned department) certifying the availing of concessional rates.
6. Serving of liquor/intoxicants at the Venues is prohibited unless due license has been obtained from the Excise Department.
7. Parking arrangement will be made by the party at their own risk and cost.
8. Generator would be allowed only if it is soundless/non-polluting.
9. Any structure which is difficult to be dismantled within the period of booking will not be allowed.
10. No fire arms/weapons and crackers will be allowed within the premises of the Community Centre / Parks.
11. No property such as boundary wall, grill fencing, gates, roads & trees etc should be damaged. In case of any damage in this regard, the Security Deposit may stand forfeited.
12. The user will have to ensure the compliance of the fire safety norms, as prescribed by the Chief Fire Officer, GNCTD. PWD shall have no responsibility of any fire accident or otherwise due to slackness, carelessness or sheer negligence.
13. Premises shall be handed over at 10 AM to the Applicant on the date of booking & taken over by PWD at 10 AM on next day.
14. No DJ or other musical noise, fire crackers will be allowed in the premises between 10 PM to 6 AM. Use of loud speaker/DJ would not be allowed outside the Barat Ghar as per the directions of the Supreme Court of India.
15. Blacklisted Tent houses will not be allowed for installing tents etc. User is required to submit Information about Tent House in the prescribed performa/Undertaking before taking possession of the Community Centres / Park.
16. Illumination on trees and hedge shall not be allowed
17. The User should inform about damages, if any having occurred to PWD, before departure / check out.
18. The party shall not be allowed to keep their articles in the premises before check in.
19. Pasting of bills or posters on boundary walls is strictly prohibited, violation of the same would invite action under “Defacement of Property Act”
20. In case the applications for booking are received in less than the stipulated period (at a short notice of a few days), specific permission of Secretary will be required, provided the venue is available for allotment.
21. Before taking over possession of the venue the user shall have to enter the details, such as nature of function, name & address etc. in the Register for the purpose, at the venue, available with concerned Care Taker. Security Deposit will not be refunded until the details are not updated in the Register.
22. The applicant/Tentwallah shall not steal/misuse power or electricity while holding the function on parks/Community Hall/Open Space. In case they are caught, the booking shall stand cancelled and security forfeited, besides itiation for criminal presiding.
23. Booking will be done for only one day. In any case, booking is sought for more than a day, it would rrequire special permission of the Special Secretary (PWD)
24. Booking for the purpose of marriage will be given preference over other functions.
25. Neat & Clean Premises will be handed over & taken over by PWD after the function is over.
26. If more land is encroached than the permitted or more than the permitted days, the said land may also be evicted at the risk and cost of the user. Under such circumstances PWD shall not be responsible for any damages or losses to movable properties of the user and security deposit may also be forfeited under such circumstances.
27. No refund shall be allowed in case of cancellation of function except in case of death in ‘FAMILY’. Here, ‘FAMILY’ means the wife or husband, as the case may be, and children, stepchildren, legally adopted children, parents, brothers or sisters as ordinarily reside with and are dependent on the officer.
28. The Secretary, PWD shall have right to cancel any booking anytime without assigning any reason & in such cases, full user charges & security deposit will be refunded. PWD also reserves the right to withdraw permission under forced circumstances without any liability of claim of damages and loss from the Users side.
29. Violation of any of the above conditions would lead to forfeiture of Security Deposit of user.
30. In case of any disputes only Delhi Court will have jurisdiction
31. N B - THE APPLICANTS MUST NOTE THAT THE APPLICATIONS ARE FINALISED ON 10TH, 20TH AND 30TH OF EACH MONTH. APPLICANT MUST BE PERSONALLY PRESENT TO COLLECT THE LETTER CONFIRMING THE BOOKING OF COMMUNITY CENTRE/ PARK. IN THE EVENT OF HIS/HER INABILITY TO PERSONALLY COLLECT THE CONFIRMATION LETTER, SHE/HE SHOULD SEND A DULY AUTHORISED REPRESENTATIVE WITH CURRENT IDENTITY CARD TO COLLECT THE LETTER OF CONFIRMATION. IN CASE, THE LETTER IS NOT PERSONALLY COLLECTED, THE BOOKING SHALL NOT BE CONFIRMED AND THE DATE SHALL BE REOPENED FOR FRESH BOOKING.
32. The applicant for the booking of Community Centre / Park shall have to be personally present in the PWD Secretariat Office duly confirmation of booking along with original copy of all documents submitted with the application.

Version 4.1 Dated 20/12/2016